An introduction to fleet management system

Fleet Management System

The term fleet management is pretty self explanatory. It involves the management of a business’s fleet, whether it is made up of commercial vans, cars and/or trucks. Fleet management encompasses a number of functions, amongst them financing, maintenance, telematics, driver management, fuel, safety and health management. The goal is to lower the risk a company assumes while improving productivity and efficiency. Companies that own a fleet of commercial vehicles are also looking to keep cost down and comply with government regulations as they relate to them and their industry.fleet management system

Companies have a number of options when it comes to fleet management. They can handle it themselves (in-house). Many companies utilize specific software for this purpose. They can also outsource these duties. This is a popular option for companies that either can not afford to hire an in-house management team or who would simply prefer to let the Fleet management company in this field handle such duties.

Fleet management software is widely utilized. It is used to handle all management related task, from the beginning of the vehicle management cycle to the end of it. It monitors fleet functions from the initial acquisition of a vehicle to its disposal. Fleet management software will also handle such duties as vehicle profiling, trip planning, dispatch and much more.

Companies that own a fleet of vehicles will need to determine whether in-house or outsourced fleet management is right for them. There are a number of advantages and disadvantages associated with each. A company needs to weigh the pros and cons before deciding. This will take some time and will definitely require a great deal of thought, consideration and “playing with the numbers” to see what’s best for a particular company. While this may not always happen as soon as some in the company would like, Rushing to make a decision could prove costly, disastrous even.

A quality fleet management company or system will help lower the risks a company assumes, increase security and safety, while improving efficiency and productivity. Monitoring the fleet is another important aspect of fleet management that is extremely important, as is vehicle profiling and trip efficiency. This is often done via GPS fleet tracking.

Any company that owns a fleet of vehicles will need to find a way to secure a full cycle fleet management system, whether they handle it in-house or outsource it. Doing so is very important. Smart vehicle acquisition with considerations being made to cost and fuel is crucial. Taking care of a fleet of vehicles by taking preventative measures, creating driver safety programs and then monitoring them is all very important. Tracking vehicles and then later disposing of them, are also important aspects of proper fleet management.

The aforementioned can be handled by the company themselves or it can be outsourced. For some companies, the former is the best option, for others, the latter. Having an intimate knowledge of the inner workings and needs of a company will make the decision of whether to outsource or handle the job, in-house, an easier one.